INVITATION (WRITTEN)

Writing an Invitation Letter

An invitation letter serves the purpose of inviting a guest to a party, an event or a celebration while conveying more information than a traditional invitations card. It serves two purposes; one, to invite the individual to the event and two, to ensure that the person receiving the letter is going to attend.

There are two tenses used within the invitation letter, the present and the future. The present tense conveys information about the event and the future tense ensures the guest is going to attend.

Here's How:

1. Names of party hosts or sponsoring organization.
2. Type of event (birthday party, business networking meeting, etc.).
3. Place.
4. Date.
5. Time.
6. RSVP date and phone number.
7. Any special dress requirements from black-tie to bathing suits.
8. Rain date (if any).
9. Be specific about who is invited, whether address only, with guest, or with spouse and children.

Tips:

1. Always send written invitations for formal events such as business gatherings, formal dinners, and special occasions like showers, weddings or events honoring someone.
2. If guests are not from your local area, include a map to location of event.
3. Send anywhere from 8 - 2 weeks in advance depending on formality of occasion. Weddings require the longest lead-time; casual dinners and brunches require the least.

watch it :

HOW TO WRITE AN INVITATION LETTER (invitation/written)


HOW TO RESPON :



Business Invitation Letter

An invitation letter is a formal way to invite peers and clients to events which are being hosted by the company and are one of the most popular ways of inviting guests to functions. The professional invitation should be written in a formal tone, even when being sent to friends and family members, if the letter is also being sent to professional contacts.

The introduction allows the host and sender to introduce themselves, as well as the organization in which they have chosen to represent. A simple background of the individual or company will suffice in this section of the letter.

Next, in the body of the letter it is important to outline all of the information about the event. The date and time should be included as well as the theme and purpose for the event. At this point, a date should be mentioned in which guests should provide their reply by, and it may also contain any information regarding special roles played at the event, attire and items required for the guest to bring.

Be sure to mention any specifications about dress code in the invitation letter.

Next, in one sentence, the appreciation for the guest to attend the party should be shown. This can be completed with a formal note, stating that you look forward to seeing the individual at the event. Remember, this needs to keep in tone with the rest of the letter.

The conclusion should contain the sign off and a line that ties the complete letter together, drawing the end of the invitation, with a salutation and a signature.

Friendly Invitation Letter

A friendly invitation letter is similar to a business letter but contains less formal speech and can make nuances with memories that may be shared with the guests whom are being invited to the occasion.

Friendly invitation letters are used for a variety of reasons from engagement parties and showers to wedding invitations. They can also be used for personal parties and showers as well as housewarming get together. Personal invitation letters should be signed with a less formal sign off, such as; yours sincerely, best, or sincerely.

Invitation letters are used as an alternative to traditional invitations. They allow the host to convey different messages through the tone of the letter. Invitation letters allow the host to convey additional information that what is traditionally shared in an invitation card. Memories can be shared with close friends and family members that bring about memories of past events.

When sending an invitation letter, be sure to edit it completely, ensuring there are no punctuation, grammatical or spelling errors before the letter is sent to potential guests. Using these techniques, you should be able to create personal and professional invitation letters with ease.

Also see: Sample Invitation Letter (Business) & Sample Invitation Letter (Personal)

Sample Invitation Letter (Personal)
97 Fir Crescent
Denver, CO 80409
December 17, 2008


Dear Mr. and Mrs. Johnson,

As the parents of the bride, I would like to take this opportunity to invite you to the wedding of our daughter, Sandra Green to her fiancé, Adam Locke. On this joyous occasion, we wish to share the day with our closest friends and family members.

Children grow faster than any of us can imagine, the time is upon us to watch our child grow and flourish into a new stage of her life. He proposed while the two of them were on vacation, she happily accepted and now they are to be married.

The formal event will be located at the Fire Lake Golf and Country Club on the fifteenth of August at three o'clock, two thousand and nine.

Please RSVP by the fifteenth of June to ensure attendance.

We hope to see you there, to enjoy this special day with friends and family.


Sincerely Yours,
Signatures

HOW TO WRITE :
FORMAL INVITATION LETTER


An example would be a sample letter to remind someone of an appointment.

Correct format:

The senders address is always printed to the top right of the page.

Including a stamped, self-addressed envelope is often a good idea.

Use full names and preffixes such as Sir, Mr, Mrs, Miss, Ms, Master, etc. Also, suffix names with any appropriate accademic titles. (O.B.E, Esq, M.S.C, etc)

Include a section for the invited party to complete their name and how many guests they intend to bring with them. Suggest a reasonable limit to the number of guests they can bring.

Suggested wording:

N.B: Names, dates & events are not real. They are examples only.

Dear Sir / Madam, (Delete as applicable)

You are cordially invited to a fancy dress ball celebrating the birthday of Miss Michelle Jackson. The event will take place at the Neverlate Ranch on Friday the 13th of June. Proceedings shall commence with a display of fireworks at 7pm sharp and a program of events will be issued to you upon your arrival. A five course dinner will be served in the dining hall at 8.30, whereby Miss Jackson will make her appearance and greet each of you personally. It is expected that you arrive wearing a black tie and tuxedo. Those who do not posess a bowler hat will be granted the loan of one upon entry. A full parking valet service will be in operation at the gate.

Please complete the details below and return this invitation to the above address by the 1st of January. Regrettably, replies recieved after this date cannot be accepted.

On behalf of Miss Jackson, I look forward to your attendance.

Mr M. Mouse, personal secretary to Miss Jackson.